AI Act evidence dossier
How do you prove, per role, that your people are AI literate?
Your recruiter, your hiring manager, and your compliance lead will need to show, per role, that they use AI responsibly. LearnWize is the platform that turns role-based AI literacy into an audit-ready evidence dossier. Governance tools prove your systems, LearnWize proves your people. Embed AI runs the scan and the Readiness Sprint, aiactblog.nl explains the duty.
Role matrix by team
Certificates and scores
Tested understanding
Reporting for oversight
Evidence chain
LearnWize Article 4
1
Role2
Use case3
Risk4
Learning path5
Scenario6
Score7
Certificate8
ReportArticle 4
Why is role-based proof needed instead of a list?
When a supervisor or client asks whether your people are ready, a generic attendance list does not help. You need to show, per role, who understands what, at which level, and for which risk. That is exactly where many organizations get stuck: policy on paper, but no watertight proof per person.
No overview of which people work with which AI systems.
No link between role, risk, and what someone demonstrably learned.
No testing that checks understanding, only attendance.
No reporting you can put on the table during oversight or an audit.
Evidence
What the evidence dossier contains
Role and AI use
Document which teams use AI, which tasks are involved, and which knowledge each role needs.
Risk and context
Connect training to the context in which AI is used, including impact on candidates, citizens, customers, or employees.
Learning paths and scenarios
Let employees practice with realistic work situations, not only generic AI explanations.
Testing and certificates
Keep participation, scores, certificates, and completion records as evidence that understanding was tested.
Management reporting
Give HR, Legal, Compliance, IT, and leadership a clear view of where the organization stands.
Refresh log
Decide when training needs to be updated because of new tools, policies, roles, or risks.
Teams
Who this dossier matters for
Compliance and Legal
For internal reviews, client questions, and a dossier that handles oversight.
HR and L&D
For role-based rollout, progress, and certificates by audience.
Leadership
For a view of where people stand and decisions on refresh.
The 30-day route
1
Scan
Map roles, AI use, and missing evidence.
2
Classify
Connect teams to use cases, risks, and learning paths.
3
Activate
Launch LearnWize training by audience.
4
Lock
Test understanding with scenarios and certificates.
5
Evaluate
Deliver reporting, evidence dossier, and refresh advice.
Continue your route
Choose the variant that fits your question: training, course, masterclass, speaker, or evidence.
Article 4 evidence dossier
Article 4 evidence dossier
Build an Article 4 evidence dossier for AI literacy with role matrix, learning paths, scenario results, certificates, and management reporting.
AI literacy evidence
AI literacy evidence
Make AI literacy demonstrable with role matrices, scenario exercises, certificates, dashboards, and an Article 4 evidence dossier.
AI Literacy Evidence Pack
AI Literacy Evidence Pack
Build an AI Literacy Evidence Pack with role matrix, training records, scenario results, certificates, and management reporting.
Background
From role-based training to an audit-ready evidence dossier
The AI Act evidence dossier is about people, not about a document. The question from a supervisor or client is simple: can your people demonstrate that they use AI responsibly, matched to their role? Article 4 of the EU AI Act has required this since 2 February 2025, enforcement in the Netherlands is ramping up in 2026, and the context is moving via the Digital Omnibus. A generic attendance list is not an answer to that question.
LearnWize is the evidence layer for people. Governance tools prove your systems meet their duties, LearnWize proves your people meet theirs. The dossier connects role, AI use, risk context, learning path, testing, certificate, and reporting into a chain that holds up per person. That is the difference between understanding and evidence.
The three brands complement each other. aiactblog.nl explains as a knowledge source what Article 4 requires and how it fits in the broader AI Act. Embed AI runs the scan and gets the track moving with the Readiness Sprint. LearnWize delivers the training and builds the evidence dossier while people learn, so you do not have to wait months.
Start the 5-minute scan and see, per role, which level of AI literacy is needed and which evidence you are still missing today.
Frequently asked questions
Frequently asked questions about AI literacy
What is an AI literacy evidence dossier?
An AI literacy evidence dossier is the whole of recorded proof that your people are appropriately AI literate under Article 4 of the EU AI Act. It contains, per role, the role matrix, the AI use, the risk context, the learning path taken, the testing, the certificates, and the management reporting. LearnWize builds that dossier while people learn, so you can show it when a client or supervisor asks for it.
Why is role-based proof needed?
Article 4 requires proportionality: the knowledge level must match role, context, and type of AI system. A recruiter screening candidates carries a different risk profile than an employee using AI only as support. Generic proof for everyone ignores that difference. Role-based proof shows, per function, that the right level was reached, which is what oversight expects.
What exactly is in the dossier?
A role matrix by team, the link between role, AI use, and risk, the assigned learning paths, the testing and scores, the certificates and completion, a refresh log, and a management report for HR, Legal, Compliance, IT, and leadership. Together they form a defensible chain instead of scattered training notes.
How do you demonstrate this during an audit or to a supervisor?
You show the dossier: per person, who was trained to which level for which risk, with date and score, plus reporting at organization level. Dutch supervisors are building up their oversight in 2026 and the context is moving via the Digital Omnibus. A watertight dossier is your strongest answer to a request for evidence, stronger than an attendance list.
Does a dossier differ from a certificate?
Yes. A certificate shows that someone completed something, but often misses the link to role, AI use, risk context, testing, and reporting. An evidence dossier connects those elements into a chain that holds up per person and per role. There is no mandatory standard certificate under Article 4, so the dossier is what determines quality and defensibility.
How do you start with an evidence dossier?
Start with the 5-minute scan to see which roles work with AI and which evidence is still missing. If you want a deeper baseline, Embed AI runs a scan of 2,950 euros (creditable) and the Readiness Sprint of 9,900 euros gets the dossier moving. aiactblog.nl explains exactly what Article 4 requires.