AI literacy platform RFP checklist for procurement teams

Procurement can make or break an AI literacy rollout. If the RFP only asks for price, course count and LMS compatibility, the organization may buy a training library without the evidence layer Article 4 needs.

A good RFP should test whether the platform can support L&D, HR, compliance, IT, privacy and management at the same time.

Use the checklist below as a starting point.

1. Evidence and reporting

Ask vendors to describe:

• what evidence is created per learner;
• whether certificates are verifiable;
• whether records include role and system context;
• whether assessment outcomes can be exported;
• whether management can report coverage by team;
• whether compliance can export an evidence pack.

The key question: can the organization answer "who is trained for which AI work?"

2. Role and sector mapping

Ask how the platform handles different roles. A one-size-fits-all course is not enough for most organizations.

RFP prompt:

"Describe how your platform maps AI literacy training to roles, sectors and AI use cases. Include examples for HR, procurement, management and compliance."

The answer should include practical scenarios, not only course categories.

3. Assessment design

Ask vendors how they prove understanding.

Look for:

• scenario-based assessments;
• practical judgement questions;
• pass/fail thresholds;
• feedback and retry logic;
• role-specific scoring;
• refresher assessments.

Completion without assessment is weak evidence.

4. Data protection and hosting

Procurement should ask:

• Where is learner data hosted?
• Which subprocessors are used?